Wouldn’t it be great if all your important documents, texts cover space equivalent to a needle and you can carry it effortlessly anywhere anytime? Well, thankfully technology has made it possible. All of our data nowadays can be stored online, and that too safely.
But there are some important documents or photos that are not yet digital. For example University documents. For that, a scanner comes in handy and there are many advantages of document scanners. But first, let’s know a bit about what a document scanner is.
Wondering what a document scanner is? Let’s find out.
In simple words, it is a device that will convert all your unmanageable documents which are covering a hell of a lot of space in your homes and workplace into a compact form. And on top of that, you can effortlessly modify, read, store and transfer these digitized documents without much hassle.
Document Scanner is your BFF for effective document management. It is a revolutionary step in technology that helped in not only enhancing the accessibility and security of your important data but also saving precious time. There are many advantages of document scanners.
With the help of this path-breaking technology the data which earlier people had to type manually(I must tell you that was really a tiring and tedious process) can now be done by the computer itself.
Suppose you have to enter some data from a page to a computer. What will you do?
I would suggest you use a document scanner, just scan the page, and boom !! It’s done.
So easy. Isn’t it?
And on top of it, the time taken is nothing in front of the whole manually typing process. Also, there is a machine involved in it, so there isn’t any room for typing mistakes, it gives you nearly full accuracy.
How does Document Scanner work?
Document scanners do the pdf scanning process in just two simple steps.
- In step one your text or document will be converted in image form.
- In step two, your system will identify text from that image and extract it.
Well, these two steps sound really easy. But you must be wondering that using this technology must be a tortuous process as they are making the document management process so easy for us.
Well! Get ready to be surprised because my answer is definitely NOT.
The apps which are designed for the document scanning process work in the blink of an eye with just a single click. They are really easy and convenient to use.
How Document scanning apps are more convenient than using Scanning hardware
Earlier, when the document scanning process was just introduced, there were only limited options available to do that. And most of them were bulky hardware that was huge in size and also heavy on pockets. Today, many other options are available in the market and their size is also minimized.
But my point is, why pay extra when you can do it free of cost by installing just a small app in your already existing mobile phone? Let me give you a brief comparison on some other aspects as well that will make you agree with me.
- Size- Document scanner hardware is hefty and covers a major portion of your working area whereas you don’t need any extra space for document scanning apps. These apps will reside in your already existing phones without troubling you.
- Cost- Hardware’s are very costly and you need a big chunk of money to buy them whereas document scanning apps are free of cost and you can download them on your device without thinking.
- Features- Hardware doesn’t generally provide you with many options. It is designed for a specific purpose only whereas scanning apps have plenty of features like editing, convenient searching, marking favorites, and many more.
- Upgradation-The scanners are hardware, they will not get better with time, in fact, they will depreciate with time. On the other hand, with new technology and updates, your app will keep updating to provide you a better user experience without using your money or effort.
Benefits of Scanning Apps:-
We have seen why document scanning apps are more convenient than scanning hardware. And now you must be wondering what are the overall advantages of scanning apps?
Let me tell you that Pdf scanning was a big step in technology that helped us in hassle-free storing and processing of documents. It made the document management process so simple that any novice can lay his/her hands on it and use it efficiently.
The advantages of document scanner apps and devices are numerous.
Don’t believe me? Well after reading these points you will agree.
- Space creation
- Easy Sharing
- Easy Editing
- Increased Security
- Environment Friendly
- Convenient Search
- Highlighting most used document
Physical documents unnecessarily cover a bulk of space. By taking you can minimize that size equivalent to null and store a room full of papers’ data into much smaller space such as a 2.4-inch Pendrive. On top of that, you don’t need any hardware to do that. You can get it done by your phone itself. It is really beneficial.
PDF scanning lets you share your data with as many people as you want and that too hassle-free. You just need to get your document digitized and you are good to go. Share it to N number of people in any corner of the world by just one click. In hardcopy form, this thing is far from possible.
Most document scanning apps are free to use and you can download them from app stores whenever you want. You don’t need to pay any extra cost to lay your hands on them. Also, you can edit your documents, share them from that app only. Best Document Scanner app available in the market is FlashScan. You can take the benefits of this scanning app by downloading it from Google Play or App Store.
You must worry often about how you should keep your official and legal documents safe. The document scanner app will come to your rescue.
By digitizing your documents, you can apply various privacy locks to your data, so that only the concerned person is allowed to access it.
Also, you can prevent your documents from getting damaged from natural calamities like rain or fire and also from theft.
With a growing population, it is the environment that is suffering. Paper documentation generates lots of waste in editing and making copies. Also, it is a major contributor to deforestation. By getting our documents digitized we can edit them or make copies of them without using any more resources. This helps us in contributing our bit to the environment.
Physical documents are a mess if we try to search a particular document. It kills our time and also lots of effort is needed for it. The benefits of scanning apps are you can search your document by just typing its name in the search bar and organize your documents like a pro.
Highlighting most used document:-
Some apps such as FlashScan offer you a feature in which you can mark your documents as favorites. Suppose you need to use that particular document again in some time, then you don’t need to spend much time searching for it. You can access it quickly anytime.
How can you utilize Document Scanner?
By now, you must have become familiar with a document scanner and of course its advantages.
Now I will tell you why you need it and how can you get benefitted from it.
- As I said earlier, document scanner applications are a blessing when you need to manage your documents. By using them, you can manage all your documents whether mark sheets or work files or legal documents, any of the data at a single place effortlessly.
- On top of that, you can edit that file or make innumerable copies of it or share it with anyone living in any corner of the world easily without spending a penny.
- We often worry about our old documents and their deteriorating condition with time. Document scanners will solve that problem too by recreating your old documents and pictures by using various filters.
There are unending advantages of document scanners as well as the uses. In short, document scanner apps are a savior for all your document management struggles. Have you downloaded a document scanning app yet? If not, then do so without thinking much. Our pick would be FlashScan owing to its number of advantages and ease of use. Moreover, it is free to download which is a cherry on the cake!